You either received a piece of paper with "Traffic Citation" written near the top from a security guard or found such a piece of paper on your car. This is considered the time at which you "received a citation". You have five working days from that point to appeal it if you feel it was in error. Information printed at the top of the citation states this. You can find the appeals form here.
The citation is not entered in to the database, which generates the e-mail, until after the appeal period has passed. Thus you do not receive the e-mail until the 5 day appeal period is over. So once you received the e-mail it is too late to appeal that particular citation. There will be exceptions to this, such as those cases where you received the e-mail in error.
When you receive a citation and have questions you may also call the Security Office. Information printed on the citation reads "All questions pertaining to the citation should be referred to the Security Office at 840-4949."
The appeal is generally denied if submitted after the five day deadline.
The Traffic Safety Subcommittee (TSS) Chair reviews the appeal and the citation. Notification (e-mail) is sent to you, Security Administrative Assistant, Point of Contact (POC) for your D/S/C, your supervisor, and the WDRS POCs. Instructions are given "do not take action at this time" and the citation is held from entry into the database until the appeals process is completed.
A Traffic Citation Review Committee member contacts you to arrange a time and state a location for the meeting. A Traffic Citation Review Committee has been established. It is comprised of two standing members selected from the Traffic Safety Subcommittee, a temporary third member selected by the appealing person (check the box on the citation appeal form to do this) and one ex-officio member of the Employee Relations staff. This Committee will review the citation and talk with appropriate people to determine the facts. The Committee will rule on the validity of the citation by taking a majority vote. If the citation is considered invalid, the record will be purged; if it is considered valid, the appropriate actions per FESHM 9010 will proceed.
You will receive written notification (email) with the resolution of your appeal. The results will be sent to the above contact list so that action can progress on the citation.
We look at the precursors. While we haven’t had a traffic fatality on site in about 20 years, we have seen several severe accidents in recent years, including a driver speeding and rolling over the car; a driver running a stop sign and hitting another vehicle; a driver talking on a cell phone and crashing into a guard house. Hence we decided to address the issue of traffic safety on the Fermilab site.
In the 1970s and 1980s, we had a total of three traffic fatalities on the Fermilab site: